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Get an event listed
This How-to is intended for:
Content Managers
How groups can have their events listed on the Events calendar of a Gateway.
The Gateway websites can enable Landcare and related groups to post their events, such as field days, working bees, meetings, etc, on the Events page and calendar. This is a relatively simple process of adding an event to the group area, which will automatically show on the calendar and event page.
There are now two types of events a group can use which will both show on the calendar and events pages:
- Volunteer Activity - intended for events where volunteers are welcome to attend and participate, such as working bees, planting or monitoring events.
- Event - for regular group events such as meetings, field days, workshops etc.
First, a group representative must be registered as a user on the Gateway site, and have permission to manage content in a group section. Once this is enabled, the procedure is:
- Login and navigate to the relevant group area
- Decide which type to use, ie event or volunteer activity
- Either click on the 'Add event' or Add Volunteer Activity links from the group home page, or navigate to the relevant folder and click on the add.... at the top of the page.
- When edit page loads, enter a title for the event - remember that this will show among other events on the regional event page, so include the group name, ie Groupname Meeting
- In the description, include the relevant group name and topic. This event will appear on the regional events page, so be sure to allow users to find the one relating to their group, area or topic.
- Note there are a number of different pages for editing (see list below) which contain different information fields.
- Select the start month, date and time and finish date and time for the event from the drop down lists. Note that if you have multiple dates that are separate, eg 12th and 16th, only include the single date on each event. Copy this event for the subsequent dates.
- In the body text section you can add all the details of what and why, including background information etc. If you are using the online editor, you can insert images, etc.
- Once you have completed the fields in the first page, click on the Contact tab, fill in the contact details.
- If there is more information, eg map or flyer, on another website, enter the full web address, including http://
- Enter the details of the key contact for the event so people can get more information or RSVP if they want.
- You can list the speakers or key attendees in the attendees section.
- On the Mapping page, you can enter a street address or location, then click find location, which will display a map of the address. Ensure you include Victoria in the address.
- On the Categorisation page, select the type of event from the category list
- If you have further information about the project, event etc loaded in the group area, or somewhere else on the same website, click on the
browsebutton below related items, and when the navigation popup appears, navigate to the area these are stored. Click oninsertnext to each item you want to link to. Once all are selected, click onclose windowand they will be listed. - Then click on
savebutton. Check all the information is correct, and if required, click on the edit button above the page to change anything. - Once saved, the event will show on the group events box, and on the regional calendar and events box.
