Get a What's New page

If your organisation has plenty of information and folders that are often getting new content, it may be helpful to have a 'What's New' page at the top of the section. Normally, this would require a user to maintain a page listing new items themselves, but this is not the case on Gateway sites.

This explains how to create a page which will automatically display the most recent information. It is using a tool called a Collection which is the same system used for the News and Events pages. The Collection tool allows users to create a page which displays pre set search results, such as content types, location, or keyword searches. For this use, we only need to display the most recent content in an area.

1. Login and navigate to your group area where you want the page to display.
2. You will need to first create a new Folder.  Click on Add New, then select Folder.  Give it a title and save.
   
3. In the folder, click on the Add new in the edit menu top right, and select Collection from the list
4. Add the title and description, eg title is Whats New and description including the group name
5. If you want to limit the number of items to display on the page, tick the limit search results box, and select the number of items. Normally, it may be better not to limit the results.
6. Ignore the display as table option - the default view gives better display
7. Click on Save button, and when the page refreshes, it will have a message There are currently no criteria on which to search below the description.
8. Click on the Criteria tab at the top of the page to create the search criteria.
9. In the Add New Search Criteria box, click on the Field Name list and select Location from the list. This will refresh showing Location in Site as the criteria type. Click the Add button.
10. This will allow you to select either your own group, or in the case of a network, the network and any member groups if required.  This will then allow display of any new content in all selected group areas.
    
11. Once the page refreshes, click on the Browse button on the right below the Folders list. When the window pops up, click on the Home link to the left of your group name. What you need to be able to see is the list of all the groups including your group, in the folder list. Click on the Insert link to the right of your group's name (may need to enlarge the popup or scroll right to find the link).
12. The message Added Reference to: Groupname will appear at the top of the window. If selecting more than your main group, add other groups to the list then close the window.
    
13. The Folders section will now display the name of the group/s. Tick the Search Sub-folders box so that the system will search every folder in the group area. Click on the save button below the Location criteria box.
14. When the page refreshes, scroll down to the Set Sort Order box, and select Modification Date from the list, and tick the Reverse order box, then click the Save button. This will then show the most recently created or modified items at the top of the page.
15. To check the display, click on the View tab at the top of the page. You can change the way the list is displayed by clicking on the Display list top of the page. Maybe try the options and see how they look.
16. Once you have the display you like, and all criteria are working, publish the page to make it visible to all users by clicking on the State link top right of the page, and select Publish.
17. Last job is to then navigate to the folder your whats new page is in, click on Display, then click on 'Select content item as default display'. Select the button next to your Collection and save.  This will automatically show your listing as soon as users click on the folder.
    

You should now have a fully functional, automatic What's New page, that will list any new or recently modified content in your group area.